# Privacy Policy

Privacy Policy Privacy statement Luna & Sol Verloskundigen At Luna & Sol Verloskundigen, we find it important that your personal data and medical information are handled carefully and securely. In this privacy statement, we explain what data we process, why we do this, with whom we can share data, and what rights you have. Who are we? Luna & Sol Verloskundigen is responsible for processing your personal data. Luna & Sol Verloskundigen Kon. Julianaplein 5F 2635 HD Den Hoorn Email: info@lunaensolverloskundigen.nl Phone: 015-3030688 Chamber of Commerce number: 99544512 AGB code: 08005051 What data do we process? To provide good and safe midwifery care, we process personal data and health data. This can include: • name, address, place of residence and date of birth; • phone number and email address; • citizen service number (BSN); • insurance details; • information about your pregnancy and medical history; • information about examinations, checks, ultrasounds, delivery, and postpartum period; • information from or for other care providers involved in your care; • data that you provide to us via the registration form, by phone, by email or during a consultation. Health data are special personal data. We handle this data with extra care. Registering via our website When you register at Luna & Sol via our website, we request data needed to process your registration and schedule appropriate care. The registration form may ask for your name, date of birth, BSN, address, contact details, general practitioner, and information about your pregnancy and health. We use this information to contact you, process your registration, and, when you receive care from us, prepare and provide your care. Why do we process your data? We process personal data and medical data for various reasons: • providing good and safe midwifery care; • keeping your medical record; • making and managing appointments; • communication about your care; • requesting and processing examinations; • referral, consultation and cooperation with other care providers; • transferring care when necessary; • billing for provided care; • quality monitoring and quality registrations; • prenatal screening if you choose to; • complying with legal obligations. The processing of your data occurs based on the treatment agreement, legal obligations and other grounds from the GDPR and WGBO. When your consent is required for a specific processing, we will ask for this separately. With whom can we share data? For good and safe care, it may be necessary to exchange relevant data with other care providers who are directly involved in your treatment or guidance. These may include: • general practitioner; • gynecologist or clinical midwife; • hospital; • ultrasound technician; • pharmacy; • pediatrician; • maternity care organization; • other care providers directly involved in your care. Furthermore, data may be processed or exchanged with organizations involved in billing, national registrations, prenatal screening, and public health, if applicable. We do not share more data than necessary for the specific purpose. When the law requires your consent, we will ask for it in advance. Child health care (JGZ/CJG) After birth, it may be desirable for the continuity of care to transfer relevant data about the pregnancy, delivery, and postpartum period to the Child Health Care, such as the consultation office or Youth and Family Center. If your consent is required for this, we will ask for it and record your choice. Perined Data about the maternity care provided can be recorded in the national Perinatal Registration of Perined. This registration is used for quality monitoring, quality improvement, and research in maternity care. The regular Perinatal Registration has a no-objection system. If you do not want your data to be submitted for this, you can inform us. prenatal screening and Peridos If you choose prenatal screening, such as NIPT, 13-week ultrasound and/or 20-week ultrasound, the necessary data will be processed via Peridos. The choices and consents specifically related to prenatal screening will be discussed with you during counseling and recorded in the designated system. When consent is requested for future scientific research, you can choose this separately. Health insurer and billing For billing and administrative processing of provided care, necessary personal and care data may be processed and shared with, among others, VECOZO and your health insurer. We only process the data that is necessary for the administration and billing of the provided care. How long do we retain your data? We retain your medical record according to the statutory retention period of the WGBO. The statutory retention period for a medical record is in principle 20 years from the last modification in the record . In certain situations, it may be necessary or legally permitted to retain data longer. Other personal data are not retained longer than necessary for the purpose for which they were collected, unless a different statutory retention period applies. Your rights You have various rights regarding your personal data and medical record. You can request us to: • access or a copy of your data; • have incorrect data corrected; • have data added to your record; • in certain situations, have data deleted or your medical record destroyed; • in certain situations, restrict the processing of your data; • object to certain processing. Some rights have legal exceptions. For example, we may be required to retain data in certain situations. Do you want to exercise one of these rights? Then please contact us via info@lunaensolverloskundigen.nl . Withdrawing consent When we process your personal data based on your consent, you can always withdraw that consent. Withdrawing consent does not affect data processing for which a different legal basis exists. For example, it does not automatically mean that we may or must delete your medical record. Security and confidentiality We take appropriate technical and organizational measures to protect your personal data and medical information against loss, unauthorized access, undesirable disclosure, and unlawful processing. As care providers, we have a professional confidentiality. Only persons who are authorized and need the data for their work have access to your medical information. When we use external parties that process personal data on our behalf, we make agreements regarding privacy and security where necessary. Website and cookies Our website uses cookies and similar techniques. Some cookies are necessary for the website to function properly. Other cookies can be used for, for example, analysis and social media functions. You can find more information about the use of cookies and available settings in our cookie statement on the website. Via the cookie settings, you can, where applicable, adjust your preferences. Questions or complaints If you have questions about this privacy statement or about how we handle your personal data, please feel free to contact us. Luna & Sol Verloskundigen Kon. Julianaplein 5F 2635 HD Den Hoorn Email: info@lunaensolverloskundigen.nl Phone: 015-3030688 If you are not satisfied with the way we handle your personal data, please first contact us, so that we can look for a solution together. You also have the right to file a complaint with the Dutch Data Protection Authority. Changes We may adjust this privacy statement when legislation, our working methods or the services we use change. The most current version is always available on our website. Last updated: September 2026